Odoo Device Management Core Function Guide
Complete manual with text and images (placeholder for draft structure), awaiting supplementary diagrams and process screenshots
Table of Contents
- Overview
- Equipment Basic Management
- Equipment Warranty Management
- Equipment Periodic Maintenance Plan
- Equipment Spare Parts Management
- Work Order and Repair Process
- Cost and Report Analysis
- Collaboration with procurement, inventory, project, and work hours modules
- Mobile support
- Typical Business Process Case
- Frequently Asked Questions FAQ
1. Overview
Odoo19 provides a complete equipment and asset maintenance management (Maintenance) functional module, supporting enterprises in the digital management of the entire lifecycle of equipment, including:
- Device Filing and QR Code Management
- Warranty and Maintenance Plan
- Maintenance Work Order and Field Service
- Spare parts and inventory linkage
- Cost accounting and statistical reports
- Support mobile QR code maintenance and on-site confirmation
Applicable to industries such as manufacturing, property management, electromechanical engineering, medical equipment, energy and chemicals, and transportation.
2. Basic Equipment Management
2.1 Equipment Archive
Support the establishment of basic device information, including:
- Device Name and Code
- Specification Model / Serial Number / Asset Number
- Supplier / Manufacturer / Purchase Date / Activation Date
- Department / Installation Location
- Current status (in use, shutdown, scrapped, under repair)
- Warranty period, maintenance cycle
- Associated images and data attachments
2.2 Device QR Code
Odoo supports automatic generation of QR codes for:
- Scan QR code on mobile to view device information
- Scan QR code to create a maintenance work order
- Register the device status on site
Example QR code location (waiting for screenshot to be added)
3. Device Warranty Management
The system supports recording warranty information for each device:
- Warranty start and end time
- Warranty Coverage Record
- Warranty Responsibility Unit (Manufacturer/Supplier/Third Party)
3.1 Automatic identification of work orders within warranty period
When creating a maintenance work order, the system automatically determines:
- If still under warranty → use manufacturer's warranty and record cost as 0
- If out of warranty → switch to internal repair or purchase spare parts
Example: Warranty Judgment Trigger Example (Waiting for Screenshot)
4. Periodic Maintenance Plan
Support creating periodic plans:
- By time period: monthly/quarterly/semi-annually/annually
- By usage: such as operating hours/production output
- Batch generate preventive maintenance work orders
The maintenance plan content includes:
- Maintenance task description
- Standard Operating Procedure (SOP)
- Required Work Hours / Tools / Spare Parts List
Example: Maintenance Plan Settings Interface (Screenshot Pending)
5. Spare Parts Management
Integrated with the inventory module, supports:
- Establish spare part codes and minimum safety stock
- Maintenance work order automatically deducts spare parts inventory
- Automatic procurement triggered by insufficient spare parts
5.1 Spare Parts Requisition Process
Process: Engineer requisition → Inventory deduction → Usage statistics → Automatic maintenance cost summary
Sample images will be added soon
6. Maintenance Work Order Process
Complete standard process:
- Fault Report / Scan QR Code to Submit
- Work order dispatch and personnel arrangement
- On-site Execution Record (Spare Parts/Labor Hours)
- Acceptance and Closure
- Generate maintenance reports and cost analysis
Work order interface diagram to be supplemented
7. Cost and Report Analysis
Analysis dimension:
- Equipment maintenance cost statistics (labor, spare parts, outsourced costs)
- Downtime Analysis
- MTTR/MTBF metrics
- Maintenance plan execution rate
Report examples to be added.
8. Module Collaboration
| Associated Module | Support content |
|---|---|
| Procurement | Automatically trigger procurement when materials are short |
| Inventory | Automatic spare parts inbound and outbound |
| Project & Work Hours | Labor hours recorded into cost |
| PDF Report | Maintenance Report Export |
| Mobile Field Service | Scan QR code to process work order |
9. Use by scanning QR code on mobile
Support:
- Scan QR code to view device history
- Scan QR code to initiate a work order
- Upload on-site photos and videos
- Real-time signature confirmation
10. Typical Business Process Case (Diagram to be Completed)
Manufacturing Equipment Maintenance
- The device automatically generates quarterly maintenance tasks
- Work order executed and spare parts used
- Auto-summarize costs
11. FAQ
| Problem | Solution |
|---|---|
| Maintenance plan not automatically generated? | Check if the cron scheduled task is started |
| Cannot open work order by scanning QR code? | Check mobile app access permissions |
