ODOO open source ERP system cosmetics industry solution
I. Industry Background
With the continuous improvement of people's living standards and the ongoing progress of society, the public's understanding of cosmetics is no longer unfamiliar, and cosmetics have gradually become a necessity in people's daily lives. Since the reform and opening up, China's cosmetics industry has developed rapidly, occupying an important position in the national economy, and demonstrating great potential and broad prospects.
With the strengthening trend of global integration, the challenges faced by the development of China's cosmetics industry are no longer limited to the domestic market, but also include mature foreign countries or enterprises in the cosmetics sector.
In this regard, it is urgent to correctly evaluate the current development status of China's cosmetics industry and adopt effective development strategies.
II. Characteristics of the Cosmetics Industry
1. Most production-oriented cosmetics companies generally adopt the practice of separate independent accounting for factories and sales companies;
2. Chain beauty enterprises that do not have their own factories but operate self-owned brands typically adopt the ODM or OEM model;
3. Production and distribution enterprises place great emphasis on customer credit limits and account period management, generally requiring payment before shipment, and goods can only be shipped after strict approval;
4. Products are updated rapidly, with new products launched regularly and old models replaced;
5. Marketing methods are flexible and diverse, such as bundled sales, giveaways, combination sets, etc.;
6. Query statistics are relatively complex, often requiring multi-angle and multi-method data query and analysis by product series and region, and the data volume is large;
7. The same item may have different price levels for different levels of agents or different regions;
8. Product formula confidentiality is very strict;
9. There are many business outlets, and they are distributed across regions for marketing.
III. Guangzhou Zhongdi focuses on Odoo open-source ERP system -- cosmetics industry management
Allow managers to leverage new technologies to handle trivial data management, enabling them to focus more on business strategies. The software integrates advanced management concepts, starting from the manager's perspective, using business management as an entry point, and designing with focus and purpose based on the actual situation of the enterprise, forming a complete and unique management software.
It can help enterprises quickly and effectively manage various business operations such as product development, production, sales, raw material procurement, warehousing, finance, and personnel attendance and payroll.
It mainly includes the procurement management of raw materials, the inventory management of raw materials, auxiliary materials, semi-finished products, and finished products, customer accounts receivable management, supplier accounts payable management, product R&D formulas and formula cost management, and the tracking management of the entire process from sales orders to production scheduling and delivery. At the same time, it reasonably integrates information flow, personnel flow, material flow, and capital flow; properly controls all aspects of product development, production, warehousing, and sales, improves the utilization rate and settlement speed of funds, and achieves high efficiency, real-time performance, security, scientific, modern, and intelligent management. The operation interface is friendly, flexible, and easy to operate, making it a highly universal and practical management system for the cosmetics industry. (In view of the particularity of the cosmetics industry, for the color cosmetics industry, our company's management system can specify color group numbers, which facilitates the company's control over the details of each product).
IV. Guangzhou Zhongdi Cosmetics Industry ERP Solution
System data and permission management handles system data backup, recovery, tracking, and setting permissions at different levels, ensuring comprehensive and worry-free system security operation.
Basic File Management
Supplier management, customer management, finished product archive management, finished product color group number archive management, packaging material warehouse archive, raw material archive management, internal department archive, product category, raw material warehouse archive, auxiliary material archive management, and material BOM data
Purchase and Inventory Management
Procurement contract management, procurement management (including automatic generation of purchase orders based on production requirements), procurement receipt management, historical price inquiry, procurement arrival inquiry (including procurement management of packaging materials, raw materials, and auxiliary materials)
Financial Settlement Management
1. Supplier Payment Management:
Prepayment order, payment order, other expense order, customer payment detail account, accounts payable, accounts receivable, automatically record accounts payable, supplier fund plan table;
2. Customer Payment Management:
Prepayment orders, payment orders, other expense orders, customer payment details ledger, accounts payable, accounts receivable, automatically register accounts receivable;
Production Formula Management
1. Color matching proofing order: According to the customer's order requirements, proof the corresponding color group, and after confirmation, automatically generate a paste powder production order;
2. Paste-powder production order: For new product development, confirm the original data of paste burning and powder grinding in the production process, and confirm the formation of corresponding production formula costs and raw material unit prices;
3. Production formula and cost: Provide accurate data for the Finance Department to calculate costs;
4. Paste warehouse location archive: stores related inventory and inventory cost amounts;
5. Unit price of synthetic raw materials: Provide data for the finance department to calculate costs
Price Management
1. Selling price adjustment management: Adjust according to market price fluctuations,
2. Purchase Price Adjustment Management: Adjust according to price fluctuations in the supplier market
3. Supplier quotation management: First quotation with supplier
4. Customer Quotation Management: First quotation to the customer
Warehouse Management
1. Finished product inventory management: comprehensive management of finished product warehousing, damage reporting, requisition, sample retention, and production rework;
2. Packaging material inventory management: comprehensive management of packaging material inbound, returns, requisition, return to warehouse, and damage reporting;
3. Raw material inventory management: comprehensive management of raw material warehousing, returns, requisitions, returns to warehouse, and damage reporting;
4. Auxiliary material inventory management: comprehensive management of auxiliary material warehousing, returns, requisition, return to warehouse, and damage reporting;
5. Paste and powder inventory management: comprehensive management of paste and powder warehousing, requisition, return, and damage reporting;
6. Inventory management: raw material inventory, finished product inventory, auxiliary material inventory, raw material inventory, paste and powder inventory
Sales Management
Including sales contracts, contract review, sales orders, sales invoices, and sales returns.
Personnel Payroll Management
For personnel files, employee attendance, employee salaries, statistical analysis, and other management analysis decisions, various finished products, raw materials, inventory, production processes, customer sales, accounts receivable, financial status, product sales rankings, and timely payment status of customers and suppliers can be queried at any time. Analysis reports or analysis charts can be generated in different modes, providing powerful analytical data for your decision-making.
Production Management
1. Production plan management:
The Production Planning Department schedules work orders for production based on the actual production situation.
2. Raw material requirement plan:
The Material Control Department automatically generates a raw material requirement plan based on the actual situation of customer orders and the available inventory of raw materials, and simultaneously creates a "Raw Material Purchase Order".
3. Packaging material demand plan:
The Material Control Department automatically generates the demand plan for related packaging materials based on customer order status, available inventory of packaging materials, and the matching of products with packaging materials, while also automatically creating "packaging material purchase orders".
4. Production man-hour statistics:
Collect the labor hours data used for the production of each batch of products, in order to track the actual progress of production;
5. Order Production Summary Table:
Statistics and analysis of the specific production date and current production status of each order, as well as analysis of the preliminary preparation of packaging materials and paste/powder;
6. Production statistical report:
Can analyze and track production progress of related products by different dates
V. Customer Value of Guangzhou Zhongdi – Cosmetics Industry Solutions
1. Adopt an advanced, reliable, highly applicable, and secure information management system to achieve integrated management of branches, offices, all enterprise departments, and the entire group, standardizing and normalizing enterprise management; help the enterprise integrate customers, distributors, suppliers, branches, offices, and partners into a closely connected system chain, fully utilize existing resources, effectively organize and arrange business activities, further improve efficiency, and expand competitive advantages; adapt to fierce market competition and constantly changing user demands, gradually enhancing the ability to meet personalized product requirements.
2. Strengthen the management and control of the sales process, control sales shipments through customer credit terms, credit limits, and sales approval processes, promote timely payment collection and avoid bad debts;
3. Timely and quickly obtain various data on related revenues, costs, and expenses, and strengthen the role of corporate financial supervision and management;
4. The company headquarters can have an overall grasp of the procurement, sales, and inventory situations of its branches in various regions, and promptly understand local sales information to adjust the enterprise's production and distribution;
5. Can effectively control inventory occupancy and enhance the turnover of goods;
6. Implement validity period and production batch management to reduce the occurrence of expired and depreciated items;
7. Achieve seamless integration between the financial system and the business management system, ensuring that fund information, logistics information, and other information within the entire system can flow and be transmitted smoothly and promptly within the company. It should also enable various analyses and processing of this information, providing reliable decision-making reference information for the enterprise's decision-making level.
8. Provide enterprises with production plans and material requirement plans to arrange production and procurement in a timely and effective manner, avoiding inventory overstock and situations where material supply cannot meet production demands;
9. Establish an effective pricing system, setting different prices and discounts for different customers
