Odoo Equipment Management Solution (Based on Odoo 19 Features)

Odoo Device Management Core Function Guide

Complete manual with text and images (placeholder for draft structure), awaiting supplementary diagrams and process screenshots

Table of Contents

1. Overview
2. Equipment Basic Management
3. Equipment Warranty Management
4. Equipment Periodic Maintenance Plan
5. Equipment Spare Parts Management
6. Work Order and Repair Process
7. Cost and Report Analysis
8. Collaboration with procurement, inventory, project, and work hours modules
9. Mobile support
10. Typical Business Process Case
11. Frequently Asked Questions FAQ

1. Overview

Odoo19 provides a complete equipment and asset maintenance management (Maintenance) functional module, supporting enterprises in the digital management of the entire lifecycle of equipment, including:

• Device Filing and QR Code Management
• Warranty and Maintenance Plan
• Maintenance Work Order and Field Service
• Spare parts and inventory linkage
• Cost accounting and statistical reports
• Support mobile QR code maintenance and on-site confirmation

Applicable to industries such as manufacturing, property management, electromechanical engineering, medical equipment, energy and chemicals, and transportation.

2. Basic Equipment Management

2.1 Equipment Archive

Support the establishment of basic device information, including:

• Device Name and Code
• Specification Model / Serial Number / Asset Number
• Supplier / Manufacturer / Purchase Date / Activation Date
• Department / Installation Location
• Current status (in use, shutdown, scrapped, under repair)
• Warranty period, maintenance cycle
• Associated images and data attachments

2.2 Device QR Code

Odoo supports automatic generation of QR codes for:

• Scan QR code on mobile to view device information
• Scan QR code to create a maintenance work order
• Register the device status on site

Example QR code location (waiting for screenshot to be added)

3. Device Warranty Management

The system supports recording warranty information for each device:

• Warranty start and end time
• Warranty Coverage Record
• Warranty Responsibility Unit (Manufacturer/Supplier/Third Party)

3.1 Automatic identification of work orders within warranty period

When creating a maintenance work order, the system automatically determines:

• If still under warranty → use manufacturer's warranty and record cost as 0
• If out of warranty → switch to internal repair or purchase spare parts

Example: Warranty Judgment Trigger Example (Waiting for Screenshot)

4. Periodic Maintenance Plan

Support creating periodic plans:

• By time period: monthly/quarterly/semi-annually/annually
• By usage: such as operating hours/production output
• Batch generate preventive maintenance work orders

The maintenance plan content includes:

• Maintenance task description
• Standard Operating Procedure (SOP)
• Required Work Hours / Tools / Spare Parts List

Example: Maintenance Plan Settings Interface (Screenshot Pending)

5. Spare Parts Management

Integrated with the inventory module, supports:

• Establish spare part codes and minimum safety stock
• Maintenance work order automatically deducts spare parts inventory
• Automatic procurement triggered by insufficient spare parts

5.1 Spare Parts Requisition Process

Process: Engineer requisition → Inventory deduction → Usage statistics → Automatic maintenance cost summary

Sample images will be added soon

6. Maintenance Work Order Process

Complete standard process:

1. Fault Report / Scan QR Code to Submit
2. Work order dispatch and personnel arrangement
3. On-site Execution Record (Spare Parts/Labor Hours)
4. Acceptance and Closure
5. Generate maintenance reports and cost analysis

Work order interface diagram to be supplemented

7. Cost and Report Analysis

Analysis dimension:

• Equipment maintenance cost statistics (labor, spare parts, outsourced costs)
• Downtime Analysis
• MTTR/MTBF metrics
• Maintenance plan execution rate

Report examples to be added.

8. Module Collaboration

9. Use by scanning QR code on mobile

Support:

• Scan QR code to view device history
• Scan QR code to initiate a work order
• Upload on-site photos and videos
• Real-time signature confirmation

10. Typical Business Process Case (Diagram to be Completed)

Manufacturing Equipment Maintenance

1. The device automatically generates quarterly maintenance tasks
2. Work order executed and spare parts used
3. Auto-summarize costs

11. FAQ